Board members are able to complete much of the governance process by using general software for meeting management. One of the most important features is the capability of recording meetings and creating detailed reports on voting and obtaining eSignatures. Some portals also offer video conferencing, which helps to make meetings more enjoyable for all participants.

General board software must not only manage meetings and document sharing and collaboration. This can increase the efficiency of directors and increase board participation both of which are crucial aspects of good governance. It is important to determine if the platform is able to accommodate a variety of file formats. This can reduce directors from having to manually forward emails with attachments and make multiple copies of the same files.

The software should allow the use of annotations and highlight tools. These tools can be utilized to highlight key sections in documents and ensure that everyone attending a meeting is aware of what’s being discussed. It is also important that attendees can use specific sections of the documents to support their viewpoints or raise questions. This can help to speed up the meeting by allowing attendees to use specific passages from the documents that are in question.

The software should be available in versions that are optimized for desktop as well as tablet and mobile. This allows board members to quickly access information and plan meetings no matter where they are and what device is being used. Certain solutions offer print-friendly formats for those who prefer paper, or are unable to use screens for long periods of time.

https://boardmanagers.blog/board-resolutions-what-they-are-and-when-to-use-them/